Registers

Registers are a key benefit of Abacus and can be produced in a variety of ways. Below we have detailed each register we offer within Abacus, and explained the various sort and filter options available to make each register bespoke and fit for your needs.

Weekly Room Register

Weekly Room Register

This report is found within Reports > Room > Weekly Room Register.

This report displays all children scheduled to attend during the chosen period by room, displaying a week per page, and indicates whether each session includes the morning or the afternoon of each day. A child starting mid-morning and leaving mid-afternoon will appear in both AM and PM, dependant on time you have set as your settings afternoon start time.

Any sessions affected by child holiday will display the letter H next to the time, and any session marked as absent will display the letter A.  Any session affected by either will be excluded from the Total No. of Children Expected total.

The report above is an example view when all options and additions have been selected.

There are various additions you can choose to include in your report:

  • Display a blank line for comments under each childs name
  • Display each childs Key Person
  • Display each childs age and/or date of birth
  • Open to shade the days a child is not present for clarity
  • Option to show only the settings open days on the report
  • Option to choose which day you wish for the week to start on

You can run this report to be split by:

  • Room
  • Standard charge bands
  • Nursery charge bands

Each group can then be sorted by:

  • For the rooms to appear chronologically by room age. This will only be available when By Room group is selected
  • For the rooms to appear alphabetically by room name. This will only be available when By Room group is selected
  • None.  No primary filter is available when selecting to run the report to group by standard or nursery charge band

And then a secondary filter to sorted each groups information by either:

  • Child first name
  • Keyperson
  • Date of birth. This option is only available if you choose to include this information in your report

Please Note:

  • The afternoon start time, start day of the week and setting open days can all be defined in Settings>Configuration. The help file to guide you through this is found within the Settings section and is named "Updating your Nursery Information".
  • Extra sessions are indicated by appearing as red in colour, and room visits in green text.

Detailed Weekly Room Register

Detailed Weekly Room Register

This report can be found within Reports > Room > Detailed Weekly Room Register.

The report will display all children scheduled to attend during the chosen period by room, one week per page, indictaing each sessions start and end time.  Any sessions affected by child holiday will display the letter H next to the time, and any session marked as absent will display the letter A.  Any session affected by either will be excluded from the Total No. of Children Expected total.

The report above is an example view when all options and additions have been selected.

There are many additions you can choose to include in your report:

  • Display a blank line for comments under each childs name
  • Display each childs Key Person
  • Display each childs age and/or date of birth
  • Open to shade the days a child is not present for clarity
  • Option to show only the settings open days on the report
  • Option to choose which day you wish for the week to start on

Available filters for running the report include:

  • For the rooms to appear chronologically by room age. This will only be available when By Room group is selected
  • For the rooms to appear alphabetically by room name. This will only be available when By Room group is selected
  • None.  No primary filter is available when selecting to run the report to group by standard or nursery charge band

And then sorted by either:

  • Child first name
  • Date of birth
  • Key Person

Please Note:

  • The start day of the week and setting open days can all be defined in Settings>Configuration. The help file to guide you through this is found within the Settings section and is named "Updating your Nursery Information".

Daily Room Register

Daily Room Register

Reports> Room> Daily Room Register

This register prints a room per page and displays the children due to attend for any given day. This register includes the child's Date of Birth, Session Times and a space for parents or staff to write actual arrival and departure times, sign and print their name.

You can add a comments box by choosing Daily Room Register With Comments.

Daily Summary Register

Daily Summary Register

Reports> Children> Daily Summary Register

A full register printed on one page per room, displays the children due to attend for the selected day. This register includes the child's Date of Birth, Session Times and a space for parents or staff to write actual arrival and departure times, sign and print their name. It also shows the child's meals for the day.

 

Weekly Signing Register

Weekly Signing Register

Reports> Children> Weekly Signing Register

A weekly register showing the children and the days of the week with columns for the parent to sign them in and out with the time.

Meals Register

Meals Register

Reports> Room> Meals Register

A daily sign in register that also includes meals the child has booked.