Abacus Help Files ReportsOccupancy Reports

Occupancy Reports

Here are the reports which show your occupancy, helping you to stay on top of the childcare places sold and available. You can choose to show charts and graphs with most of these reports if required.

Detailed Daily Occupancy Report

Detailed Daily Occupancy Report

Reports>General>Detailed Occupancy Report

This is the most detailed occupancy report, detailing your booked and available spaces for a day, broken down to view in 15 minute segments, whilst also telling you how many staff are required in the same period.

This report can be run for one or all rooms, or by age band.

Daily Occupancy Summary Report

Daily Occupancy Summary Report

Reports>General > Daily Occupancy report

This report details the most children you have booked into a room, during any given hour of a particular day.  Availability is also shown.

This report can be run for one or all rooms, or by age band.

Occupancy AM/PM By Room

Occupancy AM/PM By Room

Reports > General > Occupancy AM/PM By Room

Displaying by room the maximum number of children in each room or all rooms at any one time during the course of a week, by morning and afternoon, and with the option of excluding children on holiday/absent. Percentages per day and week are also given. This report can also be run by age band.

Please Note: The start time of the afternoon is set in Settings>Configuration.

Occupancy AM/PM By Week

Occupancy AM/PM By Week

Reports > General > Occupancy AM/PM By Week

Displaying by week the maximum number of children in each room or all rooms at any one time during the course of a week, by morning and afternoon, and with the option of excluding children on holiday/absent. Percentages per day and week are also given. This report can also be run by age band.

Please Note: The start time of the afternoon is set in Settings>Configuration.

Monthly Room Occupancy

Monthly Room Occupancy

Reports > General > Monthly Room Occupancy

A 3, 6 or 12 month occupancy forecast (shown as a percentage) for each room at your nursery, which can be run from any month of any year.

Summary Annual Occupancy

Summary Annual Occupancy

General > Reports > Summary Annual Occupancy

An accurate 12 month occupancy forecast (shown as a percentage) your whole business, rather than by room, which can be run from any month of any year

 

Occupancy Opportunities

Occupancy Opportunities

Reports > General > Occupancy Opportunities

This report shows you how many children are booked in, the staff required for these children (based on your ratio), how many additional children you could book in without increasing your staffing costs, and how many children are available in total based on capacity.  

If you have multi room ratios booked within your setting, the rooms with these will display a row per age band, enabling you to see the place booked bsed on the age bands within the room, and a total for the room.  A maximum available (based on the rooms capacity) per age band will not be given as this could obviously vary dependant on the child's age, but is given in the room total.

This report gives you an opportunity to maximise your investment in salaries!