Room Movements

The room movements screen allows you to clearly see which room each child is in during their time at the setting.

Booking sessions for the first time

Whilst booking regular or free entitlement sessions, you will be asked to confirm your room movements.

The room movement start and end date covers the duration of the sessions being booked. By default, the child will be assigned to a room based on the room age bands setup within Configuration > Rooms. See below.

If you have chosen to not use automated room movements, you will be asked to select the room.  If you wish to add multiple time frames and rooms, click the green plus symbol to add more lines.

Room configuration

Room configuration

When booking or editing regular or free entitlement sessions, a check will made on your current configuration chosen within Settings > Rooms and Ratios.

1. If the 'Upon reaching the minimum age of the next available room' option is selected, the child will be assigned to a room that has a minimum age closest to the child's age based on the rooms minimum age band configurations.

For Example:

Child A

Date of Birth: 01/10/10

Start Date: 01/06/11

A booking pattern from 01/08/12 to 31/12/12 is scheduled. The child will be assigned the following room movements by default:

01/08/12 (22 months) to 31/10/12 (24 months) - Room X

01/11/12 (25 months) to 31/12/12 (26 months) - Room C

Room Overrides

Rooms and room dates can be overridden at any time; whilst booking or editing a new pattern, or anytime thereafter.  Within the room movement page, rooms or dates can be changed at any time by editing the room movement line, and selecting a new room from the drop down selection, or new date from the calendar.

Upon editing an existing booking pattern, your existing room movements will remain (whether they were default or overridden) and the system will allocate new room movements for any non allocated periods based on your room configurations. For example:

01/08/12 (22 months) to 31/10/12 (24 months) - Room D (overridden)

01/11/12 (25 months) to 31/12/12 (26 months) - Room C

If the user now edits sessions from 01/07/12 to 01/01/14, the existing overridden room movement will be retained, and any new room movements will be based on their minimum age band configuration. See below:

01/07/12 (21 months) to 31/07/12 (21 months) - Room X

01/08/12 (22 months) to 31/10/12 (24 months) - Room D (existing room override retained)

01/11/12 (25 months) to 31/10/13 (36 months) - Room C

01/11/13 (37 months) to 01/01/14 (39 months) - Room D

2. If the 'Upon reaching the maximum age of the current room'  option is selected, the child will be assigned to a room that has a maximum age closest to the child's age based on the rooms maximum age band configurations.

For Example:

Child A

Date of Birth: 01/10/10

Start Date: 01/06/11

A booking pattern from 01/08/12 to 31/12/12 is scheduled. The child will be assigned the following room movements:

01/08/12 (22 months) to 31/10/12 (24 months) - Room B

01/11/12 (25 months) to 31/12/12 (26 months) - Room X

Room Overrides

Upon editing an existing booking pattern, your existing room movements will remain (whether they were default or overridden) and the system will allocate new room movements for any non allocated periods based on your room configurations. For example:

01/08/12 (22 months) to 31/10/12 (24 months) - Room C (Overridden)

01/11/12 (25 months) to 31/12/12 (26 months) - Room X

If the user now edits sessions from 01/07/12 to 01/01/14, the child will stay in the current overridden room until there's a natural room movement. See below:

01/07/12 (21 months) to 31/10/12 (24 months) - Room C (existing room override retained)

01/11/12 (25 months) to 30/04/13 (30 months) - Room X

01/05/13 (31 months) to 31/10/13 (36 months) - Room C

01/11/13 (37 months) to 01/01/14 (39 months) - Room D

3. If the 'Don't move children automatically' option is selected, the child will be not be automatically assigned to a room.  You will be asked which room you wish for the child to be placed into.